Under the authority of the Head of Office, the Financial Assistant will carry out multiple administrative and technical tasks in the financial field, provide financial management advice and ensure accurate and reliable budget and accounting records, statements and reports in compliance with the Organisation's financial regulations and deadlines.
Employment is offered on an annual basis, with the possibility of renewal.
Local recruitment procedure organised in accordance with Rule No 1234 of 15 December 2005.
The Financial Assistant will perform the following tasks in accordance with the Organisation’s procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and confidentiality:
- ensures that all financial transactions of the Office are carried out in accordance with Council of Europe financial regulations, rules and procedures;
- advises and assists in financial, administrative and budgetary matters;
- prepares records and processes financial transactions, including in particular, input of requisitions and purchase orders into the financial management informations system (FIMS) and their finalisation;
- verifies and controls invoices before settlement;
- ensures regular follow-up of budget execution and prepares monthly reports of budget situation for information and validation by the relevant cost centre managers;
- provides accurate financial information, and draws immediate attention to discrepancies and irregularities;
- follows up work or activities in progress and reports to the supervisor, especially if and when problems occur;
- liaises with officials of local banks and financial institutions to obtain information on exchange and interest rates, changes in procedures and regulations for office bank accounts;
- prepares regular management accounting reports and statements and transmits them to Council of Europe headquarters;
- archives relevant supporting documents of all financial transactions;
- carries out customs and tax exemption and VAT reimbursement procedures;
- provides logistical support to the Office (requisitioning of supplies from headquarters, local purchases, issuing of supplies, preparing purchase orders and tender procedures);
- provides assistance and performs reception duties, receiving visitors and phone calls in the absence of the Office Assistant.
Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.
Interviews and tests will take place at the Council of Europe Office in Kyiv.
This local recruitment procedure is open to applicants already present in Ukraine.
Only applicants who best meet the following criteria will be considered for shortlisting.
Qualifications:
- Completed full course of general secondary education, followed by a post-secondary diploma corresponding to a minimum of two years studies in accountancy or finance.
Experience:
- At least three years’ relevant professional experience in financial management, administrative management or management accounting; experience in preparing accounting or finance reports;
- Proven experience of carrying out corresponding duties;
- Previous professional experience in an international environment would be an advantage.
Language requirements:
- Excellent knowledge of Ukrainian (mother tongue level);
- Very good knowledge of one of the official languages (English);
- Knowledge of French would be an advantage.
Nationality:
- Nationality of host country or one of the 47 Council of Europe member states.
Age:
- Under 65 years of age at the closing date of the vacancy notice.