Under the authority of the Head of Office, the incumbent will carry out a variety of administrative assignments in compliance with the Council of Europe’s procedures, guidelines and priorities.
This short-term temporary employment is offered for the period July-October 2017.
The incumbent performs the following key duties:
- assist the Head of Office and Deputy Head of Office in the daily running of the Office;
- ensure the administrative assistance and the organisational support for the activities of the Office, including the organisation of meetings and preparation of meeting files;
- update and maintain the Office’s agenda, making appointments as requested;
- prepare travel arrangements via the internal travel management system;
- prepare, process, format and update agendas, correspondence, files, presentations and other documents and assist in preparing reports;
- ensure the circulation of pertinent information and documents as relevant within the Office;
- seek and collect information and documentation and data on request; keep information accurate and up to date;
- co-ordinate input from Project teams to contributions and correspondence and ensure follow-up;
- perform reception duties, receiving visitors, answer and filter telephone calls;
- assist in the preparation of delegation visits and Council of Europe events (seminars, conferences, roundtables, etc…) including, where required, arranging hotel reservations, transport, interpretation services, documentation, etc;
- report on activities in progress and when problems occur;
- maintain internal and external contacts;
- promote the Council of Europe values internally and externally.
Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.
This local recruitment procedure is open to applicants already present in Georgia.
Only applicants who best meet the following criteria will be considered for shortlisting.
Qualifications:
- Completed full course of general secondary education followed by an appropriate professional qualification in secretarial/administrative studies or similar.
Experience:
- At least two years of professional experience carrying out corresponding duties.
Language requirements:
- Excellent knowledge of Georgian;
- Very good knowledge of one of the official languages (English).
Nationality:
- Nationality of host country or one of the 47 Council of Europe member states.
Age:
- Under 65 years of age at the closing date of the vacancy notice.