Under the authority of the Head of Office, the incumbent will carry out a variety of administrative assignments in compliance with procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and confidentiality.

The incumbent performs the following key duties:

• assists the Head of Office in the daily running of the Office;
• ensures the administrative assistance and the organisational support for the activities of the Office, including the organisation of meetings and preparation of files;
• prepares and carries out the practical and logistical organisation of visits, meetings, official journeys and other events;
• participates in meetings and follows up on actions agreed;
• updates and maintains the Office’s agenda and central files;
• receives visitors, answers and filters telephone calls;
• processes and drafts correspondence, documents, presentations and assists in preparing reports;
• participates in the preparation and distribution of reports, documents, briefing notes, newsletters etc;
• co-ordinates input to contributions and correspondence and ensures follow-up;
• [...] ensures the circulation of pertinent information and documents within the Office;
• provides linguistic assistance in translating/summarising texts;
• provides ad hoc interpretation for the Office during meetings;
• prepares, records, checks and follows up different kind of transactions, routine petty expenses, statements, orders, contracts, stocks, etc;
• seeks and collects information, data and documentation;
• provides technical assistance for the on-line publication of communication texts, news items, documents, press releases etc.);
• works in close contact with other internal and/or external counterparts to ensure the co-ordination of all these activities;
• reports to the supervisor on activities in progress and if and when problems occur;
• promotes Council of Europe values internally and externally.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

This local recruitment procedure is open to applicants already present in Tunisia.

Only applicants who best meet the following criteria will be considered for shortlisting.

Qualifications:

• At least a completed full course of general secondary education followed by an appropriate professional qualification.

Experience:

• At least three years of relevant administrative experience.

Language requirements:

• Very good knowledge of one of the official language (English or French) and good knowledge of the other.

Nationality:

• This vacancy is open to nationals of Tunisia and to nationals of one of the 47 Council of Europe member states already present in Tunisia.

Age:

• Under 65 years of age at the closing date of the vacancy notice.

Council of Europe staff members adhere to the values Professionalism, Integrity and Respect.

Essential:

• Professional and technical expertise :

• proven practical knowledge and experience of administrative duties;
• sound computer skills of standard tools in office applications (word processing, spreadsheet, databases, presentation software; outlook, internet publications);
  • Planning and work organisation
  • Teamwork and co-operation
  • Analysis and problem solving
  • Concern for quality
  • Results orientation
  • Service orientation
  • Communication

Desirable:

• Professional and technical expertise:

• knowledge of the activities of the Council of Europe;
• knowledge of languages spoken in the region;
• experience of working in an international environment;
• experience in translation / interpretation;

• Drafting skills
• Adaptability
• Resilience
• Initiative

For more information, please refer to the Competency Framework of the Council of Europe.

Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website www.coe.int/jobs you can create and submit your on-line application. Applications must be submitted at the latest 13 December 2018 (midnight Paris Time).

Any false statements knowingly made by applicants in their application for employment or at the time of their engagement will result in the termination of their employment by the Council of Europe.

Applications will be examined with regard to the requirements of this vacancy and applicants will be informed in due course of the outcome of your application. This may take some time after the closing date. Preselected candidates may be invited to take written tests before an interview. Written tests may be eliminatory.

In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot therefore accept applications from persons over this age.

The conditions of recruitment and employment which apply are contained in Rule No. 1234 of 15 December 2005 laying down the conditions of recruitment and employment of locally recruited temporary staff members working in Council of Europe Duty Stations located outside of France apply (Link to Rule 1234).

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.

The Council of Europe is the continent’s leading organisation in the protection of human rights, democracy and rule of law. It was founded in 1949 in order to promote greater unity between its members and now includes 47 member states, all having signed up to the European Convention on Human Rights.

By Statute, the Council of Europe has two constituent organs: the Committee of Ministers, composed of the member states’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member states. The Commissioner for Human Rights is an independent and impartial institution within the Council of Europe mandated to promote the awareness of and respect for human rights in member states.

The European Court of Human Rights is the judicial body which oversees the implementation of the Convention in the member states. Individuals can bring complaints of human rights violations to the Strasbourg Court once all possibilities of appeal have been exhausted in the member state concerned.