Vacancy Notice N° e19/2013
Scientific Assistant - French Language Publications (Grade B4)
Directorate General of Democracy and Human Dignity (DG II)
European Directorate for the Quality of Medicines & HealthCare (EDQM)

Publications and Multimedia Department
Closing date: 19 February 2013
Location : Strasbourg

Job mission

Fixed-term contract: The total length of employment under fixed-term contracts will not exceed five years. 
Under the authority of the Director of the European Directorate for the Quality of Medicines & HealthCare and the Head of the Publications and Multimedia Department (DPM), the incumbent will provide scientific assistance to DPM in respect of the publication of texts of the European Pharmacopoeia and other scientific EDQM publications in accordance with policies, guidelines, quality assurance systems, priorities and deadlines.

Key activities


The incumbent performs all or a combination of the following duties:


-          participates in the drafting, checking and revising of scientific texts for publication by the EDQM, in particular European Pharmacopoeia texts and scientific notes published in Pharmeuropa online;


-          participates in the preparation of manuscripts to be sent to the printer or for use in on-line publications;


-          draws chemical formulae and checks chemical nomenclature, using appropriate software and consulting specialised experts.


-          ensures consistency of the documents prepared between French and English in conjunction with other Scientific Editors and identifies common errors / divergences from the style guide;


-          checks documents prepared by non-native speakers (in French or English);


-          works in close contact with internal counterparts to ensure the co-ordination of activities;


-          participates in meetings, takes minutes and follows up on actions agreed;


-          reports to supervisor on the status and progress of activities and if and when problems occur.


Eligibility Requirements

Employee Core Values



·         Managerial skills: management of parts of projects. 


·         Professional and technical competencies:


o   qualifications: completed university studies with a degree in pharmacy, chemistry, biology or a similar subject;


o   professional expertise: experience in methods of synthesis and the various analytical methods used for the quality control of substances in the chemical or pharmaceutical areas would be an advantage;


o   ICT skills: has sound computer skills of standard tools in office applications (word processing, spreadsheet, data bases, presentation software, Outlook, internet/intranet publications); ability to use Chemdraw and ACD Name and/or an experience in data publication on different media may constitute an advantage.


o   planning and work organisation;


o   information-seeking;


o   problem-solving skills.


·         Interpersonal skills: service and client orientation, team-work and co-operation; relationship-building. 


·         Communication and linguistic skills: French mother tongue (or command of French of mother-tongue standard); knowledge of English; can draft clearly and concisely in French, ability to draft in English would be an advantage; has linguistic knowledge concerning terminology, spelling, syntax ; understands jargon of scientific work fields;


·         Personal attitudes: initiative and responsibility, result orientation and sense of continuous improvement, concern for quality, efficiency and accuracy, adaptability, self-management and development, organisational alignment 


·         Personal values: integrity, loyalty and conscience, discretion, independence and confidence, respect for diversity. 




For more information, please refer to the competency inventory of the Council of Europe.


Additional information


The Organisation 




The Council of Europe is a political organisation founded in 1949 in order to promote greater unity between its members. It now numbers 47 member States. The Organisation’s main aims are to promote democracy, human rights and the rule of law, and to develop common responses to political, social, cultural and legal challenges in its member States. Since 1989 it has integrated most of the countries of Central and Eastern Europe and supported them in their efforts to implement and consolidate their reforms.




The Council of Europe has its permanent headquarters in Strasbourg (France). By Statute, it has two constituent organs: the Committee of Ministers, composed of the member States’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member States.




The European Court of Human Rights is the judicial body competent to adjudicate complaints brought against a state by individuals, associations or other contracting states on grounds of violation of the European Convention on Human Rights.




The European Directorate for the Quality of Medicines & HealthCare ( is a leading organisation that protects public health by enabling the development, supporting the implementation and monitoring the application of quality standards for safe medicines and their safe use. Its standards are recognised as a scientific benchmark world-wide. The European Pharmacopoeia is legally binding in European member states.  Similarly, the EDQM develops guidance and standards in the areas of blood transfusion, organ transplantations and consumer health issues.  Its mission is to contribute to the basic human right of access to good quality medicines and healthcare and to promote and protect human and animal health.








Applications must be made in English or French using the Council of Europe on-line application system.  By connecting to our website you can create and submit your on-line application.  Applications must be submitted by 19 February 2013 (midnight Central European Time) at the latest. 




The selection procedure may vary according to the specific requirements of the job vacancy. It consists of preliminary selection and can include ability tests, behavioural questionnaires, job related examinations, situational exercises, language tests, interviews and full assessment centres.




Depending on the number of applicants, the length of the required professional experience may be increased.  




Only candidates who best match the requirements of the job vacancy and, if applicable, candidates with the best results in the previous stages of the procedure (tests, exams, etc.) will, as a last stage of the procedure, be invited for an interview.




Following this competition, a list of eligible candidates, in order of merit, may be established. This list will be valid for two years with the possibility of extending it to a maximum of four years. During the period of validity of the list, candidates on the list may be offered employment of fixed term duration. It should be noted that placement on this list does not give candidates the right to an appointment within the Council of Europe. Moreover, the choice of candidates from a reserve list is not made solely according to the order of merit.  




The first year of employment will constitute a probationary period. Provided the staff members’ work is considered satisfactory, he/she may be offered a contract of fixed term duration. For the moment, this position is limited until 31 December 2017 and may be prolonged.  However, the total length of employment will not exceed five years. The staff member so recruited shall not be eligible for any subsequent internal competition, promotion or transfer to a post, or for secondment. The compulsory retirement age is 65.




Details on conditions of employment including salaries, allowances, pension scheme and social insurance can be consulted on our recruitment website. 




Under its equal opportunities policy, the Council of Europe is aiming to achieve parity in the number of women and men employed in each category and grade. In the event of equal merit, preference will therefore be given to the applicant belonging to the under-represented sex.




The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.




During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.